IT Checklists & Resources
Small Business IT Infrastructure Checklist
A comprehensive health-check checklist to verify your business email, files, security, and office networks.
Use this checklist to audit your small business's current technology setup, spot critical gaps in backups, organize loose account credentials, and plan your IT spending.
1. Account Credentials & Organization
Domain ownership verified
Locate registrar credentials (GoDaddy, Namecheap) and check billing contacts.
Software licenses cataloged
List active cloud SaaS subscriptions, licensing tiers, and monthly costs.
Admin accounts restricted
Ensure staff use standard user accounts; restrict domain admin access to IT administrators only.
2. Data Backups & Redundancy
Automated schedules configured
Verify backup routines run automatically without requiring manual action.
The 3-2-1 backup rule implemented
Confirm you have 3 copies of files, on 2 types of media, with 1 copy offsite.
Recovery test successfully run
Restore folders from a backup drive to confirm the files can actually be opened.
3. Email & File Security
Multi-factor authentication (MFA) enabled
Enforce MFA for all user logins, especially on cloud email (M365/Google).
Shared folder permissions audited
Verify that employee access is restricted to folders required for their specific role.
DMARC and SPF records verified
Check DNS records to prevent bad actors from spoofing your domain name in phishing attacks.
Tip: You can use your browser's Print function (Cmd+P or Ctrl+P) to save or print this page as a clean PDF checklist.
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